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Project Administrator

Thales - Rockingham, QLD

Administration & Secretarial
Source: uWorkin


We’re inventing the future, right here, right now, at Thales. We design the critical security solutions of tomorrow by combining the curiosity to explore, the intelligence to question and the vision to create. Together we solve complicated problems by combining our experience in the market with our leading research and development capabilities.

The Thales Australia Maritime business offers repair, maintenance, engineering and asset management / in-service support capabilities for commercial and naval ships in Australia. You will be joining our Customer Service project team within the Garden Island Defence Precinct, which is the primary operational, repair and maintenance base supporting Royal Australian Navy fleet units.

About Your Role

We have a 9 month Fixed Term opportunity for a switched on Project Administrator to join our team based onsite at HMAS Stirling, Garden Island WA. The main responsibility will be ensuring the smooth running of the office and the Naval Under Water Systems team. This includes the efficient operation (and improvement) of office administrative systems, together with ensuring the maintenance of office infrastructure and consumables.

The Administrator will also be required to manage all correspondence, assist the exchange of financial data between Sydney and Western Australia. They will be responsible for coordinating the production of management reports and any other such reports as deemed necessary.

Key Responsibilities

  • Administer purchasing activity and ensure the necessary exchange of data with central purchasing and finance functions.
  • Maintain correspondence filing system and ensure all incoming and outgoing mail is distributed in a timely manner
  • Ensure project correspondence is copied, distributed, filed and that systems such as actions and correspondence logs are maintained.
  • Attend meetings for the purpose of taking minutes, type official meeting minutes and distribute.
  • As necessary, develop and maintain up to date written procedures for various administrative systems.
  • Coordinate relevant Defence security clearance documentation, Official Passport applications and building passes for team members.
  • Administer purchasing activity and ensure the necessary exchange of data with central purchasing and finance functions
  • Coordinate, book and code travel for ISS Team members.
  • Provide administrative support to the team as required.

How About You?
  • Certificate III in Business (Office Administration) or equivalent tertiary qualifications
  • Previous experience within a similar role supporting an office environment.
  • Proven organisational skills with sound diary management and ability to prioritise.
  • Experience in commercial and financial aspects of business operations
  • Accuracy and attention to detail.
  • Well-developed interpersonal and communications skills
  • Ability to work within a team and autonomously
  • Intermediate MS Office skills
Good to Know

You’ll get an email acknowledgement after you’ve applied, Thales strives to provide a personalised experience for all suitable applicants.

As a Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain an appropriate clearance. To learn more about clearances please visit – http://www.defence.gov.au/AGSVA/

International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role.

As part of our standard process you will complete a police, medical, employment and references.

For more information on Thales visit us @ThalesCareers on Instagram

Thales is committed to promoting and maintaining a workplace culture of shared respect that enables all of us to feel valued, do our best, and remain truly passionate about the place that we work. We encourage applications from Aboriginal and Torres Strait Islander people and individuals from diverse backgrounds. We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace.

Wellbeing matters at Thales, and where possible we encourage flexible working.

Rockingham, QLD

Administration & Secretarial


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