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June

Administration Assistant

Jobs on jobactive - Darra, QLD

Administration & Secretarial
Source: uWorkin

JOB DESCRIPTION

Key Responsibilities/Accountabilities/Duties

  • Performs day-to-day administration tasks as required.
  • Performs invoicing, transport booking, ordering and receipting of goods accurately and promptly on a daily basis.
  • Undertake systematic duties such as banking, petty cash and credit control.
  • Provides all relevant documentation to State Manager and Head Office as required.
  • Maintains data base of site inductions and coordinates with staff to ensure compliance.
  • Maintains debtors and chases for overdue payments. Reporting within company guidelines.
  • Files and retrieves corporate documents, records and reports.
  • Deals with enquiries from visitors and staff by asking appropriate questions and taking time to understand their needs.
  • Updates and maintains databases, including contact lists and client information.
  • Operates a range of office machines such as photocopiers, computers and faxes.
  • Makes travel arrangements and meetings as required.
  • Maintain inventory of all office supplies and place required purchase orders.
  • Requires flexibility to perform unfamiliar duties when circumstances arise.
  • Agrees to work overtime as/if required.
  • Drives company vehicles as required and in a responsible manner as per road transport rules with current Qld driver’s licence.
Expected Outcomes/Key Measurables
  • Invoicing and transport up to date.
  • Providing information to clients, internal staff and Head Office by telephone, in written form, by email or in person in a polite and courteous manner.
  • Ensuring all paperwork (invoices, credits, etc.) are completed in a timely fashion.
  • Following oral and written instructions accurately.
  • Develop and maintain effective relationships with all clients and staff.
  • Working in a team and actively looking for ways to help people.