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Administration & Logistics Coordinator

Santos Ltd - Brisbane City, QLD

Administration & Secretarial
Source: uWorkin


About Santos

Santos is an Australian energy pioneer. We have safely and sustainably discovered, developed and delivered natural gas to the people of Australia and Asia for more than 65 years.

With origins in the Cooper Basin, Santos has one of the largest exploration and production acreages in Australia and extensive infrastructure. Our strategy is centred on five core, long-life natural gas and LNG assets. These assets support our aim to be a leading Australian domestic gas supplier and a major LNG exporter supplying clean energy to Asia. As an Australian owned and operated business, we work in partnership with local communities, governments and our business partners to make natural gas an affordable and reliable energy solution for all Australians.

About the Role

The Administration & Logistics Coordinator provides delivery of high level, pro-active day to day management and administration from Brisbane to various Santos Onshore Assets and their respective Field Based Team Members.

This role will initially be offered as a 12 month fixed term contract with potential long-term opportunities to be considered.

Accountabilities are delivered in line with the Santos company values and Santos Management System (SMS).
Key responsibilities of the role include:

  • Weekly/monthly meeting management of agendas/packs/actions/reports;
  • Coordination of office requirements including COVID floor capacity management;
  • Managing and distributing COVID safe plans for your respective division;
  • Coordination of workshops/offsites/field & Operation Centre tours as required including logistics (eg STFH/QPRs/ATL Away Days);
  • Onboarding of new starters and temporary employees ensuring inductions and relevant training is completed for office and field based staff;
  • Travel and accommodation bookings for field roster Operations, Maintenance and Production personnel;
  • Maintain and update filing systems (hard copy and electronic, ie Sharepoint) to ensure information is well organised and readily accessible, with appropriate security and version control;
  • Raise purchase and drawdown requisitions though EPIC or Oracle iProcurement, and make payments to suppliers via Visa Corporate Card, and recognise which method to use in a given situation
  • Process payments of invoices and ensure expenses are reconciled in a timely manner via the Oracle financials system
  • Provide assistance with clerical and administrative tasks to the site team including but not limited to word processing, formatting and other adhoc administration tasks.

About You

  • Administrative experience in a professional services environment (ideally resources sector);
  • Exceptional communication skills with an emphasis on collaboration and building positive internal relationships;
  • Proficient in the use of Microsoft business applications;
  • The ability to work autonomously and prioritise conflicting demands;
  • Experience coordinating travel and accommodation for a large number of personnel;
  • Highly proficient in Microsoft Office;
  • SAP experience is preferable but not a requirement;
  • Excellent attention to detail;
  • Comfortable working within a fast-paced environment with the ability to problem solve and think decisively on your feet;
  • Enthusiastic and pro-active attitude with an appetite for continuous improvement.

Applications close Friday 4 June 2021.

Brisbane City, QLD

Administration & Secretarial


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